36 Team Leaders Share Their Must-Have Team Collaboration Tools (and Why They’re So Important)

Effective team collaboration has a significant impact on employee satisfaction and productivity, so it’s no surprise that many business leaders place a high priority on cultivating seamless in-team and cross-team collaboration. Workplace design, such as proximity to team members that employees need to collaborate with frequently, plays a role in effective collaboration, as well as the tools team members use to discuss projects, provide feedback, and communicate with others.

There are a plethora of collaboration tools companies can utilize today, ranging from simple, online messaging apps to full-fledged project management platforms that provide a birds-eye view of a project, including deadlines, tasks and responsibilities, progress, and communications and feedback related to the project and its deliverables from a single location. But with so many tools available with a dizzying array of features and capabilities, it can be challenging to identify the best collaboration tools to support your team’s workflows and communication styles. To help you discover the best team collaboration tools today’s teams can’t live without, we reached out to a panel of team leaders and asked them to answer this question:

“What’s your must-have team collaboration tool (and why is it so important)?”

Meet Our Panel of Team Leaders:

Read on to learn what our panel had to say about the essential team collaboration tools they can’t live without.

Monica Eaton-CardoneMonica Eaton-Cardone


Monica Eaton-Cardone is the Co-Founder and COO of Chargebacks911. This risk mitigation firm protects more than 2 billion transactions annually to help online merchants optimize profitability through dispute management. Chargebacks911 is headquartered in the Tampa Bay area, with offices in North America and Europe. Monica has more than two decades of experience in the fields of e-commerce, payments, fintech, and fraud prevention.

“Asana is one of the best collaboration tools that we use on a regular basis…”

As many employees have been working remotely, it has helped us stay organized on joint projects. It also keeps track of our own tasks and holds us all accountable to one another. Asana provides me with oversight of ongoing responsibilities and keeps me in the loop so that I’m in a position to offer extra support or guidance whenever it’s needed.

Michael SteeleMichael Steele


Michael Steele is the CEO of Flywheel Digital, a Vancouver-based technical marketing agency. He started Flywheel while teaching digital marketing, after hearing how much of a need there was for a more technical, transparent approach to digital marketing.

“Slack is a must-have online team collaboration tool…”

It’s an easy-to-use platform that allows our whole team to communicate in a variety of ways, from private direct messages and small group chats to company-wide channels for important announcements. Slack also allows us to communicate with many of our clients in shared channels, minimizing the need for cumbersome emails back and forth. Shared Slack channels also allow a variety of staff from both teams to view all of the communications, which helps to keep all stakeholders informed and avoids email problems such as forgetting to CC someone or someone only responding to one person instead of everyone copied on an email.

Another benefit of Slack is how it helps foster company culture in a remote setting. Creating channels such as “Random,” “Food-Reviews” and “Donut-Dates” ensures our team has the opportunity to get to know each other in a more personal way and build trust and cohesion as a team. The more connected a team is, the more they are willing to challenge each other’s ideas in a respectful way and come together to level up our work for our clients. Communication and organization are important for collaboration, but trust and cohesion also play a huge role in making truly collaborative workplaces that consistently deliver top-notch results.

Sonu BubnaSonu Bubna


Originally a qualified accountant, Sonu co-founded Shopper.com, a global community of shopping enthusiasts with tens of thousands of active community members from over 40 countries. Sonu is passionate about women’s entrepreneurship and innovation.

“We started using Slack more when the pandemic hit as we all started working from home…”

Slack made it simple and quite easy to manage and collaborate remotely. We have created different Slack channels with specific topics. That way, it’s simpler to consolidate ideas on one topic in one place. Teammates share their ideas and get feedback in real-time, allowing changes to occur swiftly. It’s a lot easier to bring the entire team on the same page and communicate with everyone at large, yet at the same time, it provides the flexibility to chat with individual team members directly.

Also, Slack has allowed me to interact with others outside of my organization in a more structured way. I am part of other Slack groups too, so I can catch up on what’s happening on other fronts by simply going through the conversations on different group chats at a time convenient to me.

Kevin MillerKevin Miller


Kevin Miller is the Co-Founder and CEO of GR0. He is a growth marketer with an extensive background in SEO, paid acquisition, and email marketing. Kevin studied at Georgetown University, worked at Google for several years, is a Forbes contributor, and has been a head of growth and marketing at several top-tier startups in Silicon Valley.

“Notion has been the newest addition to our collaboration process…”

We use Notion as a team database as well as a portal for our clients. This app allows the entire team to access records, data, content, client profiles, etc. in a synthesized one-stop shop. The most useful feature is the ability to organize each distinct department so everyone has access to every resource we have under our business, which has been necessary for our digital workspace.


Devin JohnsonDevin Johnson


Devin Johnson is the CEO of the marketing automation firm Kennected.

“Airtable is my go-to tool for team collaboration…”

It’s so simply laid out that even the least tech-savvy can use it. Airtable offers a database to organize and share communal projects and content.

You can easily invite new users to share, upload essential files, and easily reference back to them with color-coded sections that make organization a breeze. I particularly like the Kanban-style view, which lays databases out easily and beautifully.

Akram AssafAkram Assaf


Akram Assaf is the Co-Founder & Chief Technology Officer at Bayt.com. Bayt is the leading online recruitment and job-search platform in the MENA region, helping connect over 40,000 businesses with workers in the region.

“We have a lot of different teams and departments here at Bayt, and one of our favorite collaboration tools is Asana…”

Asana is an incredible project management and team collaboration tool that allows teams to efficiently strategize, organize, and execute their plans. Team leaders and managers also love this tool because of its incredible tracking and reporting features. Asana provides everything you need to execute big projects from 0 to 100 with high efficiency. Alternatives such as Monday.com also work, but one of these tools is a must-have.

Daivat DholakiaDaivat Dholakia

Daivat Dholakia is the Director of Operations at Force by Mojio. Force by Mojio provides the best in class GPS fleet tracking for small businesses.

“My #1 team collaboration tool is Trello…”

Force by Mojio has over a dozen Trello boards. We use them to delegate assignments, communicate about projects, and track progress on long-term goals. Trello also integrates well with our other communication platforms, which broadens the ways it can be used. I can imagine switching from using Slack to Teams and Google Drive to Office 365, but I have no idea how we’d run a business without Trello. It’s simply the best tool for project management across (and within) the company’s teams.

In my experience, a lot of powerful collaboration tools make you choose between an easy-to-understand interface and the ability to work on
complex projects. Trello is the only one I’ve found that has both.

Eric KimEric Kim

Eric Kim is the co-owner and Program Director of LA Tutors, an international private tutoring company.

“We use Monday.com as a tool to manage projects and workflow for our team members…”

This allows us to manage multiple projects and work efficiently by having a clear view of workflow timelines, how much any given team member has on their plate, and keeping everyone accountable with their individual goals.


Martin SeelyMartin Seely


Martin Seeley is the Chief Executive Officer at MattressNextDay.

“As a CEO, I also lead the collaboration together with my employees in the company…”

Collaboration is one of the major tasks that require more hours to finish. That’s why we need to rely on collaboration software to coordinate and manage our workflow.

Evernote is our must-have collaboration tool in our company. It helps us with our files, documents, data, and tasks. It allows us to accommodate our emails in different digitized platforms like Google Drive, Slack, and Microsoft Teams. Another good thing about it is that we can access it through our iOS and Android devices, allowing us to work and collaborate anytime and anywhere.

Charles McMillanCharles McMillan


Charles McMillan is a businessman and founder of Stand With Main Street.

“Our holy grail tool for the collaboration of our team is Slack…”

Slack has proven to be an excellent tool for remote collaboration, networking, and job creation. It has helped us have great talks as a community or individually, and it is a program that has allowed us to have group discussions and meetings where we can explore a variety of topics.

Slack has been a valuable program in our business during the COVID-19 pandemic because it has enabled us to have a virtual connection and thus establish secure interaction with each of the employees who work in various parts of the world.

Mladen MaksicMladen Maksic


Mladen Maksic is a SEO consultant and CEO at Play Media. He works with numerous clients from startups to Fortune 500 companies, from Procter & Gamble to Royal Dutch Shell, creating marketing strategies and helping them take their businesses to the top of Google for most competitive keywords.

“We use a work management platform called Infinity to streamline the workflow and make collaboration on a project significantly easier…”

This tool’s got everything you’d expect from a task manager – tasks that you can assign people to, an interface that’s intuitive to navigate, and integrated tagging, file-sharing, and Zapier automation systems.

The Zapier automation tool is my personal favorite. It’s a feature that takes all the manual, repetitive, and error-prone tasks and takes care of them for you. That gives me confidence that my team won’t have to struggle with unnecessary managerial tasks and instead spend their time doing what they do best.

I’d like to add that we use Slack for communication. While Infinity does come with a built-in tagging system that you can use to communicate with other team members, I prefer not to clutter the boards with chatter. Not while Slack is around.

Megha GaedkeMegha Gaedke


Megha founded KetoConnect in 2016, a website dedicated to helping people succeed on a keto diet. They create tasty recipes and provide practical lifestyle tips to make living a healthy life attainable.

“Since I started my company in 2016, it has been a near-continuous search for the best organizational tool for us…”

We’ve tried Trello, Basecamp, Monday.com, Todoist, and probably a few others that I can’t remember. BY FAR the best team organizer and project management tool for our remote team of seven is Notion.

Notion is the only tool that gives us the amount of flexibility and customization we need. Since we work on many projects with different specs, it is perfect.

This tool allows our photographers, writers, editors, and project managers to use the same interface and stay up to date on what has been done and what needs to be completed next. It’s the only tool that has worked perfectly for us, and that’s because it’s more customizable than any of the others.

Willie GreerWillie Greer


Willie Greer is the founder of the Product Analyst.

“Out of all the collaboration tools I’ve tested, Pastel really raised the bar…”

Utilizing Pastel makes it easier for clients to comment on works without asking them to create accounts, and with that being said, everything else becomes more efficient. Also, you don’t need to re-update stuff, as everything you edit on your website automatically updates on your Pastel link. Pastel also works well with other collaboration tools such as Monday.com, Asana, and Jira. Comments are automatically exported without the need for continuous updates. Pastel allows users to share a unique link with clients or teammates to get their feedback all in one place.

Matt WeidleMatt Weidle


Matt Weidle is the Business Development Manager at Buyer’s Guide.

“Mindmup is a very effective collaboration tool for group thinking and brainstorming…”

It’s a mind-mapping platform where you can translate and organize your ideas into one comprehensive picture.

Also, it’s a handy tool that you can use during team meetings and presentations (both for in-person and virtual meetings). It’s especially useful when you have a hard time squeezing your creative juices, as it helps you conceptualize and communicate your ideas as one bigger picture. With the use of its intuitive nodes and diagrams, you can elaborate and define the relationship of each of your concepts and ideas to produce an optimum result.

As for my team, we have made countless and valuable business decisions with the help of this platform. Since it is cloud-based, anyone can access the map simultaneously. You can also add links, images, and icons that are accessible to all its users. This very intuitive platform is free, user-friendly, and available for every device.

Jason BrownJason Brown

Jason Brown, MBA is the Founder and CEO of ApprovedCosts.com.

“If you’re looking for a private chat platform for your team, Flowdock is for you…”

Its best feature is the team inbox that accumulates notifications from other channels. The app not only lets the team collaborate but also privately communicate and share files. You and your team can use specific channels to talk about separate topics and interests. It will also let you keep track of tasks and progress. The platform can also be integrated with other services such as Jira, GitHub, and Twitter. It’s also one of the easiest tools to use, and you can it get up and running within minutes. Plus, it comes with a free version that can accommodate up to five members of your team.

Ron EvanRon Evan


Ron Evan is a Digital Marketing Specialist at Thrive Internet Marketing Agency.

“Our team has tried several platforms…”

Asana is still the best platform for mass and online project collaboration. With Asana, you can see where everything stands so that you can better coordinate work. You can do your work, share feedback, and collaborate in the same place. Because your entire team is working on the same tool, there are no surprises or missed projects. Organize all of your team’s tasks in one place to create a single source of truth so you and cross-team collaborators have a clear sense of what’s happening, when.

We are also able to integrate our favorite business tools so that we can communicate seamlessly. An average employee uses about ten different applications, and switching to these apps and tools can be counterproductive. We usually integrate tools like Gmail, Google Drive, Microsoft Teams, and even Slack in Asana.

With Asana, it’s easy to create a task or project that’s private to you, shared with a small group of people, or shared with a specific team. Alternatively, you can set tasks or projects to “public,” which means everyone in your Organization (i.e. everyone with the same email domain as you) has visibility into that work. By making certain tasks public, you can prevent information silos that get in the way of high-impact work.

You can also easily manage work with customers, contractors, or clients in Asana. Anyone who doesn’t share your email domain can still join your Asana Organization as a Guest. Guests can only see the work that’s explicitly shared with them.

Kateryna ReshetiloKateryna Reshetilo


Kateryna Reshetilo is the Marketing and Business Development Manager at Greenice.

“Our favorite team collaboration tool is Fleep…”

We’ve tried many different tools for project management and communication, but Fleep is the one that we seem to stick to.

We like it because:

  • It has an intuitive interface, and it’s very easy to understand how it works right away.
  • It has a very good price-quality ratio.
  • It is easy to organize our communications.
  • It has lots of convenient features like ‘seen by’ to see who’s read your message, pinned messages to quickly find important messages, mentions to tag people, and many other neat things that make for a good user experience.

However, we are aware that this tool is not perfect. Here are some of its cons:

  • It is less secure because we cannot use it on our own server, so we have to be careful not to share any sensitive data on Fleep.
  • It is not possible to make discussions and threads in Fleep chats to keep up different discussions in one chat room.

Matt BigachMatt Bigach


Matt Bigach is the Co-founder at Nexus Home Buyers, a real estate investing company, and Reibar Marketing, a digital marketing company for real estate investors.

“Confluence is a team collaboration tool that offers all the essential features a group needs…”

It offers project planning by stating requirements and assigning tasks to individual users. The tool has add-on options like calendars which allow you to manage several calendars at the same time. Recording dates for different activities is simple. To keep the processes organized, Confluence enables users to maintain meeting notes, strategy docs, and IT documentation. The software is designed for fast-paced companies. It’s essential for companies that have large projects and a lot of documentation to manage. It centralizes the documents and allows team members to make changes together.

Baidhurya ManiBaidhurya Mani


Baidhurya Mani is an entrepreneur and a digital marketing expert. He founded SellCoursesOnline.com – a popular blog aimed at helping other entrepreneurs create and sell profitable online courses. He’s always on the move to inspire and make opportunities for the people around him through his profession.

“Notion is a must-have team collaboration tool in my team…”

It’s important as we use it to manage our content creation for our blog. It allows us to replicate our content calendar inside the tool and manage the entire process from a single place. Plus, it lets us break down our content creation process into smaller tasks that can be assigned to individual team members and can be tracked individually.

My team and I have tried other collaboration tools, but Notion has worked best for us; we get to integrate our apps and finish our everyday activities in one place.

Alan HarderAlan Harder


Alan is a founding partner of a mortgage firm with over 300 mortgage agents and $3 billion in annual mortgage volume. He sold his shares in 2020 to start his own mortgage company, AlanHarder.ca, working directly with clients.

“One of the best team collaboration tools is Podio…”

It’s an online hub where any company or team can get work done and communicate with one another. When you build an account, you can select from a range of apps for a variety of business purposes, including HR, management, sales, IT, and so on. If there isn’t an app that meets your requirements, you can create one or use an existing app as a starting point and modify it.

Kimberly SmithKimberly Smith


Kimberly Smith is the Marketing Manager of Clarify Capital, a lending marketplace for small businesses.

“We use Slack to collaborate…”

It provides an easy way to streamline communication throughout the day with individual team members and groups. As far as efficiency and ensuring messages are attended to promptly, it’s hard to beat. A Slack message is less likely to be missed than an email, which is important when you’re sending information that requires a quick response.

Malte ScholzMalte Scholz


Malte Scholz is the CEO and Co-Founder of Airfocus.

“One of the most important team collaboration tools we’ve relied on is Brosix…”

This is a simple, highly intuitive team communication tool that helps us stay connected at all times. Brosix allows us to have our own team network and as an administrator, I have plenty of functions that help me track people’s roles and activities in the app. Also, Brosix invests a lot in security, which was essential last year once COVID hit and almost everybody switched online. My favorite feature is the ability to create a custom contacts list and make sure that the right people are connected and talking regularly.

Nicole GrahamNicole Graham


Nicole Graham is a lifestyle/relationship coach from Womenio. Womenio is an online go-to lifestyle magazine that gives advice on proper hair, nails, skincare routines, beauty tips, life hacks, and much more.

“Before you dismiss Airtable because of the term ‘database,’ keep in mind that it’s a user-friendly collaboration platform for many applications…”

It can be used to keep track of records, such as an editorial calendar, or collections, such as inventory or a personal vinyl record collection. It can be used to track and control work as it passes through a process or workflow, such as when a piece of work is passed from one individual to another for edits, approvals, and other tasks. It’s incredibly simple to use, flexible, and adaptable.

Valerie FrolovaValerie Frolova


Valerie Frolova is an Outbound Manager at Snov.io.

“At Snov.io, we cherish traditions of smart collaboration, and there is one tool that perfectly fulfills our team cooperation requirements – Miro…”

This is an online whiteboarding platform for the collaboration of cross-functional teams that allows team members, no matter how scattered they are (during the pandemic that’s become an acute issue), to maintain regular effective cooperation from brainstorming to planning and managing workflows.

Miro looks like a board with sticky notes every team member uses to suggest, support, or clarify ideas and managers further organize into a clear strategy.

The tool encompasses many features such as video, chat, and presentation and offers capabilities like sharing and voting for the best ideas, so it’s a big space for our teamwork and management, goal-setting, creativity, and critical thinking. And most importantly, it helps to maintain transparency as to our mutual goals, roles, and responsibilities.

Lindsey AllardLindsey Allard


Lindsey Allard is the CEO of PlaybookUX, a video-based user feedback software. After seeing how time-consuming and expensive gathering feedback was, Lindsey made it her goal to create a solution to streamline the user feedback process.

“I know I’m not the only one to understand how amazing Monday.com is as a collaboration tool for my company…”

It makes everything so easy because it offers me the ability to have everything in one platform – from organizing files to communicating as a team, organizing to-do lists, and more.

The ability to set unique roles, have employees manage things alongside managers, and more, really makes this the ultimate collaboration tool. I’ve tried other platforms like Monday.com, but none measure up. It’s the most effective, productive tool available when managing employees, files, and multiple projects at the same time.

Mike ChappellMike Chappell


Mike Chappell is the Founder of Formspal, an online platform that supports communities and individuals regardless of their gender, age, nationality, or religion by offering high-quality legal forms online.

“A must-have team collaboration tool is Asana…”

Asana has been around since 2008, making it a seasoned player in the collaboration space, and companies including Intel, Uber, Pinterest, and TED all depend on it as their primary mode of communication. It was created to make it simple for businesses to monitor their workers’ work and achieve the best outcomes possible. You may use the app to manage current tasks by creating to-do lists, setting reminders for future deadlines, and sending requests to colleagues. Additionally, team members may add comments to posts inside the app. All the tasks may be organized in a list or board format, and there is a search feature for easily locating previous work. In brief, Asana is an extremely useful tool for staying organized and facilitating discussions around how work is going.

Michael AlexisMichael Alexis


Michael Alexis is the CEO of TeamBuilding.

“Our #1 team collaboration tool is Zapier, which helps you automate tasks between other software and platforms…”

The reason Zapier is so important for collaboration is that we often use it for notifications or project assignments. For example, our sales team has a Slack channel for incoming leads. Any sales rep can tag a lead with an emoji, and via Zapier magic, that lead is then assigned to them in our CRM for emails and phone follow-up. Without Zapier this collaboration would still be possible, but it would take significantly more time, effort, and expense.

Ben LamarcheBen Lamarche


Ben is the Lead Manager at Lock Search Group.

“My go-to team collaboration tool is a nifty work OS known as Monday.com…”

There was a time when filtering through long email threads, texts, direct Slack chats, and group chats would take up a large chunk of my workday.

Communication was messy at best, and this went on to affect team morale, engagement, and productivity. Trying to criss-cross different apps, sites, and platforms also became a nightmarish time sink until we discovered Monday.com.

The open-source work operating system lets you build an app stack of all the tools you need to get work done in one digital space. This helped to eliminate the long and winding threads of communication. Now, every piece of email, text, or chat is easy to find, and project-based assignments are so much easier to manage. We have improved our productivity by 50% since we began using Monday.com, and that is quite a feat!

Sharon van DonkelaarSharon van Donkelaar


Sharon van Donkelaar is the CMO at Expandi.

“Striving for increased productivity is a general trend in the modern workplace…”

Luckily, several tools can bring a great deal of help when it comes to efficient team collaboration. My number one is Slack, and there are several reasons why. First of all, the environment is enterprise-grade. That means both business efficiency and high security.

Moreover, you can get your internal communication thoroughly organized. For instance, there is a feature to create channels for different teams, locations, or projects, as well as separate private and public conversations.

Finally, you can connect it to a wide range of apps, including (but not limited to) productivity trackers and team planners, not to mention instant (video) calls. If proficiently chosen, the related apps may cover everything your employees might need without leaving the virtual ecosystem which is Slack.

Overall, I think Slack is an all-in-one type of tool that businesses of all sizes can benefit from using.

Nadiia ShevelievaNadiia Shevelieva


Nadiia Shevelieva is a chief marketing officer at Trust, a testimonial and rating platform. Inspired by principles and mechanisms of social proof, Nadiia is currently on her way to help businesses become trustworthy and thrive in the digital landscape.

“I lead the marketing team at my company, and one of our favorite tools is called WorldTimeBuddy…”

It’s a really simple tool that allows you to see different time zones in relation to your own. For example, if it’s 5 PM in my time zone in Europe, it will show me what time it is in New York. When setting up meetings with my team and my clients, I always use it to make sure that I don’t start a meeting with someone at 4 AM or 9 PM. For a remote team, it’s a super useful (and free) tool that everyone should check out.

Nelson JosephNelson Joseph

Nelson is a fitness enthusiast working on CardioZero and Aerobics Stepper who loves guiding people with fitness equipment, diet, and nutrition and by breaking down the reality of myths to ensure you get authentic information at all times.

“Considering the rise in freelancers and part-time workers, I started to see signs of lack of communication and motivation affecting my business, until I found Slab…”

What makes it stand out from the rest is how I’m NOT the only one doing all the delegation and guiding. In fact, this laissez-faire style has helped my team feel like they belong to the masterpieces they are building.

Getting tasks done is just a small proportion of what Slab can offer. With this specific team collaboration tool, you can easily create courses, record your progress, and share it with the team to learn and grow at the same time. It makes up for the lost skills, and the highly easy-to-use user interface allows you to make the most out of each feature.

Slab has shown an unprecedented increase in productivity not only within my team but also with the freelancers I’m getting to connect with my work, too.

Matt BarnettMatt Barnett


Matt is the founder and Papa Bear of Bonjoro, enabling teams to engage leads and customers like never before with perfectly timed personalized video. Matt’s love of building great products is only surpassed by that of building a great culture, and his goal is to be the most loved brand in the world.

“Trello is a must-have team collaboration tool that helps you organize, manage, monitor, and assign your tasks and projects easily…”

It’s straightforward to learn, and it works well if you are using Scrum, Agile, and other project management frameworks. Even if you aren’t using any project management frameworks, the interface is simple because you can drag task cards across columns, making it easy to differentiate tasks between multiple project stages.

Paul FrenchPaul French


Paul is the founding Director of Intrinsic Executive Search. He headhunts for large and mid-cap software companies and VC-backed startups. Outside of work, Paul is interested in all matters nautical and sails whenever he can.

“I have tried a couple of collaboration tools, but the one that’s had the best productivity and team communication results is Podio…”

I love Podio because, from the get-go, it is a mobile-first app, so I am able to stay on top of projects and be connected with the team even when I am out and about. I use this platform to line up extensive workflows and delegate tasks between our associates, which has been a boon for our globally distributed team.

We can seamlessly share files, check the progress status of outstanding projects, and leave feedback for team members to work on. The best part is that Podio integrates neatly with other apps that I use regularly, including Evernote and Google Drive.

Chaz NahasChaz Nahas


Chaz is Director of Marketing at Investors Club and has been involved in performance marketing since 2010. But when he’s not busy passionately growing businesses from a remote part of the world, you’ll often find him cycling every chance he gets, making the most epic sandwiches, or spinning on the decks.

“At Investors Club, our team is 100% remote and spread all around the globe so finding ways to collaborate effectively is paramount to our success as a business…”

As an online marketplace for buying and selling websites, we deal with a lot of data. Trello has been our go-to tool for keeping track of buyer and seller flows, planning our content strategy, and keeping the team informed wherever they are.

The ability to assign tasks, create separate boards for each department and get an overview of everything we have going on has been a game-changer. At any given time, every team member knows exactly what they should be working on for a project, which is crucial when split-timezones mean not everyone is online at the same time.

Trello has not only helped improve our collaborative ability, but it also enables us to provide the best service to our customers by maintaining fast and efficient processes.

Dimitris TsapisDimitris Tsapis

Dimitris Tsapis is the Head of HR at PlanM8.

“For us, the most helpful were digital communication tools like Slack, Microsoft Teams, and work management tool Asana…”

We had already been using the main features before going remote, but since the change, we have used the tools to their full potential and seen how helpful they truly are for this situation.

At the beginning phases of remote work, it was a bit more challenging since I was used to meeting with my people on a daily basis. But once everyone was fully on the digital wave and had gotten the hang of some new task coordination changes, it was smooth sailing.

Once the shift to remote work began, I started by understanding my current workplace communication and what it was going to look like once we shifted fully. It’s currently not enough just to have great apps like Slack or Teams; you have to understand the current state of things since it most likely changed with the pivot to remote work.

We all miss having real-life one-on-one meetings with our teams, so for the current circumstances, we mainly use Zoom and Microsoft Teams for live meetings. We have developed a healthier approach to emails with our team, too, so that no one feels overwhelmed or frustrated while still receiving the information that is important.

Sonya SchwartzSonya Schwartz

Sonya Schwartz is the founder of Her Norm.

“Work setup right now is different from one company to another…”

Nevertheless, as a founder, I think that team collaboration tools make collaboration easier and more organized, regardless of the work setup.

My must-have team collaboration tool is Asana. It is a popular project management tool. Just like any other tool, it keeps you connected to your team wherever you are. It also allows you to plan, organize, and assign tasks smoothly.

What makes it important is that every team in an organization needs to have a clear view of their means and end, and Asana offers this to everyone. Every team needs this feature to plot a pleasing route for each and every individual and for the whole team to stay in the line. Live collaboration is also possible because it allows commenting and proofing directly on the tasks.

There are many collaboration tools for companies to choose from, but these popular choices are widely used by organizations across many industries. Carefully considering your typical workflows and use cases will help you define your must-have features and select the collaboration tool that best suits your team’s needs. Using a workplace analytics solution like the Humanyze Platform™ provides valuable insights into how your employees communicate and how they’re using existing collaboration tools, providing the insights you need to make data-driven decisions and design a workplace that supports seamless communication and collaboration.

Last Updated 27 August 2021